Take on new suppliers without the spreadsheets and the email chains. Vendors register themselves, the verifications run on their own, two approvals sign off, and the supplier lands in SAP S/4HANA complete and correct.
Follow one supplier through the portal: the invitation, their registration, the verifications, two approvals and the supplier number from SAP.
A buyer invites the vendor and gives the business reason. The portal verifies the name against your SAP suppliers straight away and emails a link that works once and expires.
Company, address, contacts, tax, bank and compliance, with the documents to back them up. The vendor signs in with MFA, every upload is scanned for malware, and nobody in your team retypes a thing.
Duplicate, tax ID, sanctions and bank verifications run on every submission. A flag never slips through: the approver has to review it, accept it and say why, or send the registration back.
Procurement approves, then AP/Finance. Whoever invited the vendor can’t approve them, and the two approvers must be different people. Tax and bank values stay masked; only Finance can show them, and every look is recorded.
The portal creates the business partner and supplier in S/4HANA in a single call, with the payment block set until Finance has verified the bank account. If SAP is down, it queues and retries under the same reference, so a retry never makes a duplicate.
Every invitation, sign-in, verification, approval, unmask and SAP call is written down: who, when and what changed. An auditor’s question about a supplier is answered on one screen.
Invite a supplier in a minute and follow the request to the supplier number, without chasing forms by email.
One secure link, a form that works on a phone, and a status page that says where the registration stands.
A review queue with the verification results beside every request, and nothing reaches SAP without your approval.
Bank and tax data you can trust, masked until you need it, and a payment block that holds until the account is verified.
SAP errors come to you, not to the vendor, with every attempt logged and a retry that can’t create a duplicate.
Duplicate suppliers, mistyped bank details and missing documents start with forms passed around by email and keyed in by hand. The portal puts the vendor’s own details into a verified, approved request, and sends SAP exactly what was approved, in one go, with the documents attached to the business partner.
SAP Cloud Application Programming Model and SAP Fiori apps, SAP Cloud Identity Services for sign-in and MFA, and the SAP Cloud Connector to S/4HANA. The supplier is created through SAP’s standard Business Partner API, with no SAP Master Data Governance needed.
Vendors get in only through a single-use link that expires, and sign in with an authenticator app or a passkey. Employees sign in through your own identity provider.
The inviter can’t give the Procurement approval, and Procurement and Finance must be different people. Holding several roles never gets round it, whatever the screen shows.
Tax and bank values are encrypted at rest and masked on every screen. Only Finance can show them, and each time is written to the audit trail.
Approved requests queue for SAP and retry under the same portal reference, which the portal looks up before it posts. Errors go to integration support, never to the vendor.
From the invitation to the documents attached in SAP, every action is logged with the person, the time and what changed.
FAQ Questions
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Start a ConversationA supplier onboarding portal for SAP S/4HANA. A buyer invites a vendor, the vendor registers and uploads their documents, automated verifications run, Procurement and AP/Finance approve, and the portal creates the supplier in SAP with the supplier number written back.
On SAP Business Technology Platform, built with the SAP Cloud Application Programming Model and SAP Fiori. Sign-in goes through SAP Cloud Identity Services, and the portal reaches S/4HANA on-premise through the SAP Cloud Connector, outbound only.
No. Registrations stay in the portal’s own store until both approvals are done. Vendors never connect to SAP, and only the portal’s backend calls it, with a restricted technical user.
The request waits in the SAP queue and retries on its own. Before each attempt the portal looks for a supplier already created under the same reference, so a lost response or a retry never creates a second supplier. Integration support is alerted if it stays down.
No. The portal creates the supplier through SAP’s standard Business Partner API and attaches the documents through SAP’s released attachment API. It runs its own approval workflow, so it needs no extra SAP products.
The portal covers taking a new supplier on. Once a supplier is active, changes such as new bank details go through their buyer, and the vendor’s status page says so.
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